Estimate Your Company Spend in Seconds
Plug in a few basics. We’ll produce a realistic spend estimate, a simple breakdown, and the fastest places to look for savings—without spreadsheet archaeology.
Calculator
Directional inputs. Credible outputs. No fake precision.
Estimated spend breakdown
A clean, conservative estimate you can sanity-check in minutes.
Payroll is driving the bill (84%). Don’t start with headcount games. Quick wins are usually renewals, duplicates, and “just this once” purchases that never stop.
- Your payroll ratio is meaningfully higher vs typical SaaS teams at your size (growing team).
- Your supplier spend looks meaningfully lower. The common miss isn’t the rate — it’s unmanaged renewals and “exceptions” that become defaults.
- Your technology spend is a bit lower. If it’s “normal” and still feels high, overlap + unused seats are usually the reason.
Most companies like yours unlock 5%–10% savings by fixing visibility and supplier fragmentation.
We don’t model layoffs or “cut payroll” advice. This is about controllable spend.
- Review software/tools overlap (duplicates + unused seats)
- Protect payroll—hunt quick wins in supplier scope and renewals instead
- Reduce urgent purchases (repeat buys are where leakage hides)
How it works
A conservative model designed for quick direction—not perfect accounting.
Start with two anchors
Revenue sets scale. Headcount sets operating intensity. We use both so the estimate doesn’t get weird.
Adjust by industry
Different businesses spend differently. We use a simple industry factor to avoid one-size-fits-all math.
Translate into actions
We turn a total into categories and a savings range—then tell you where to look first in plain English.
FAQ
Short answers. No jargon.
+Is this accurate enough to use with my CFO?
It’s a directionally-correct estimate. Use it to size the opportunity and decide where to investigate. For board-grade numbers, you still need your ledger.
+What counts as “spend” here?
Non-payroll operating spend: tools, cloud/IT, vendors, facilities, marketing, contractors, and general overhead. We don’t try to model COGS perfectly.
+Why ask for optional spend categories?
Because one “big” category can distort everything. If you know you’re heavy on software, contractors, or facilities, we rebalance the breakdown.
Learn more
A few reads that make the numbers actionable.
What smart CFOs do differently with spend
The difference isn’t tighter budgets. It’s control loops: ownership, thresholds, renewal clocks, and fast visibility.
How Atlassian Controls Cloud Spend at Scale
A breakdown of how large software companies like Atlassian manage cloud costs through commitment, visibility, architecture, and operating discipline.
7 ways companies silently waste money
The quiet leaks: duplicate tools, late renewals, fragmented suppliers, and “urgent” exceptions that become permanent.
Explore other free tools
Find cost leaks, compare suppliers, and build renewal leverage without heavy process.